Outlook-name-rule

Information

Outlook has the capability of waiting a set amount of time between clicking send, and sending the email. This can be useful if you hit send by accident or find a mistake in an email after the fact. Having the delay enabled allows you to cancel the email and correct it.

Solution

You’ll need to create a rule in outlook to delay all emails to this, follow the steps below:

  1. Click File, ensure Info is selected in the top right, then choose Manage Rules & Alerts
    outlook-manage-rules
  2. Click New Rule in the Rules and Alerts dialog box.
  3. In the Rules Wizard that opens, choose Apply rule on messages I send at the bottom of the page, then choose Next.
    outlook-rules-wizard
  4. On the next page, you’re asked to choose a condition, this step is optional. If you want the rule to apply to all message, leave all the check boxes blank and click Next.
  5. The next step is to choose what actions the rule will perform. We want it to delay the emails so tick the box labelled Defer delivery by a number of minutes.
    outlook-defer-delivery
  6. In the box labelled Step 2, click on the blue text that says a number of and enter how long, in minutes, you want emails to be delayed by. We recommend 2-5 minutes. Once you’re done, click OK then Next
    outlook-defer-step2
  7. You’ll then be asked for any exceptions, as with step 4, you can leave these blank if you don’t want to add any. Click Next when you’re done.
  8. On the last page, you’re asked to name the rule and change a few settings. You can enter any name you’d like, we suggest “Delay emails by X minutes”. Ensure the Turn on this rule box is ticked. Once you’re done, click Finish.
    Outlook-name-rule

Tips

Outlook rules can be used to automate a variety of tasks, such as moving items from specific people to certain folders.

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