Outlook has the capability of waiting a set amount of time between clicking send, and sending the email. This can be useful if you hit send by accident or find a mistake in an email after the fact. Having the delay enabled allows you to cancel the email and correct it.
You’ll need to create a rule in outlook to delay all emails to this, follow the steps below:
- Click File, ensure Info is selected in the top right, then choose Manage Rules & Alerts
- Click New Rule in the Rules and Alerts dialog box.
- In the Rules Wizard that opens, choose Apply rule on messages I send at the bottom of the page, then choose Next.
- On the next page, you’re asked to choose a condition, this step is optional. If you want the rule to apply to all message, leave all the check boxes blank and click Next.
- The next step is to choose what actions the rule will perform. We want it to delay the emails so tick the box labelled Defer delivery by a number of minutes.
- In the box labelled Step 2, click on the blue text that says a number of and enter how long, in minutes, you want emails to be delayed by. We recommend 2-5 minutes. Once you’re done, click OK then Next
- You’ll then be asked for any exceptions, as with step 4, you can leave these blank if you don’t want to add any. Click Next when you’re done.
- On the last page, you’re asked to name the rule and change a few settings. You can enter any name you’d like, we suggest “Delay emails by X minutes”. Ensure the Turn on this rule box is ticked. Once you’re done, click Finish.
Outlook rules can be used to automate a variety of tasks, such as moving items from specific people to certain folders.