If you have an Exchange email environment (Usually if your organisation has an exchange email server or uses Office 365) you will have the ability to view other calendars. These may be shared resources or other people’s. What you can do with the other calendar depends on what permission you have been given by either that user on the owner of the shared calendar.

Shared calendars are especially helpful when booking meetings and you want to see who and which resources are available.


  1. Open Outlook
  2. In the bottom left corner click the calendar button.
    Outlook Calendar button
  3. On the home tab of your ribbon, click the open calendar button
    Open Calendar button
  4. Select From Address Book
    Outlook open from address book button
  5. Double click the required name
  6. Click OK
  7. You will then have the calendar added in the bottom left under shared calendars

You can turn on the or off the shared calendar by adding or removing the tick next to the name.

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